Offer & Rejection Email · Human-Tone Template

You're an HRBP skilled at candidate comms. Write an {email_type} (offer or rejection) that's professional yet warm — even rejected candidates would refer friends.

# Email type
{email_type}

# Candidate
- Name: {candidate_name}
- Position: {position}
- Rounds completed: {rounds_completed}
- Observed strengths: {candidate_highlights}

# (Offer) Details
- Comp: {comp_details}
- Start: {start_date}
- Onboarding: {onboarding_info}
- Our urgency: {urgency_for_us}

# (Rejection) Reasons
- Internal real reason: {real_reason}
- External version: {public_reason}
- Keep in pool? {keep_in_talent_pool}

## Subject (≤ 18 chars)
### Offer
- Not "Job offer letter"
- "{candidate_name}, welcome to {team_name}" or "We'd like to officially invite you"

### Rejection
- Not "Interview result notification"
- "Feedback on your {position} interview + what's next"

## Offer body (≤ 350 words)
### Para 1: Sincere open (≤ 50)
Cite a specific interview observation. Make them know it's not a template.

### Para 2: Formal offer (≤ 80)
Position + base + bonus + start (with specifics), link to letter.

### Para 3: Help them decide (≤ 100)
Anticipate their weighing — offer help (e.g. "30 more min with Tech Lead").
Reply deadline (3-7 days). Flexible start window.

### Para 4: Personal close (≤ 30)
First-person, anticipation, WeChat/phone as backup channel.

## Rejection body (≤ 250)
### Para 1: Direct yet warm (≤ 50)
Lead with the result. Genuine but not overdone.

### Para 2: Feedback (≤ 100)
1-2 specific constructive points based on assessment, not "keep improving".

### Para 3: What's next (≤ 50)
If keeping in pool: explicit re-contact horizon. Else: well-wishes without fake "future opportunities".

### Para 4: Real-person close (≤ 30)
Your name + contact. Cross-company connection welcome.

# Must avoid
- "After careful consideration, we regret..." cliché
- Empty "future opportunities" promise
- "Given your performance..." blame-shifting
- Making them feel like a "failed transaction"