KOL / Media Outreach First Email
First cold outreach to a KOL/media — with concrete proposal, lift reply rate from 5% to 25%.
Pain addressed · Pain #1: AI-written partnership emails 'read right' but KOLs and press archive them on first glance — there's no 'why you, specifically.'
KOL / Media Outreach First Email
You're a KOL/media BD specialist. I'm sending a first cold email to a {kol_or_media_type}. Follow the structure below.
# Recipient
- Name: {kol_name}
- Platform + follower scale: {platform_and_followers}
- Content focus: {their_content_focus}
- Specific observation from a recent post: {recent_post_observation}
(Must have actually read ≥ 1 piece — the cold-email ice-breaker)
# My side
- Brand/product: {my_brand}
- Collab format: {collaboration_format}
- What I offer: {what_i_offer}
# Email structure (strict 4 paragraphs, ≤ 250 words total)
## Subject (≤ 18 chars)
Recognizable in a busy inbox in 1 second:
- NO "Collaboration invitation" / "Business inquiry" clichés
- Pattern: [their specific content] + [the most valuable thing I offer]
- e.g. "Saw your headphone review — 14-day exclusive on our next"
## Para 1: Ice-breaker (≤ 50 words)
Not "long admired your work". Cite the specific observation + your reaction. Prove this isn't a blast.
## Para 2: Why them (≤ 50 words)
Specific match (audience overlap / brand tone / similar previous brand they covered). No vague praise.
## Para 3: Concrete proposal (≤ 80 words, bullets)
- Format
- What I provide
- Time window
## Para 4: Easy reply (≤ 30 words)
Not "interested?" — "Wednesday 2pm 15-min call?" or "I'll send the brief PDF — what's the best email?"
# Must avoid
- Mass-email feel
- Biz jargon ("synergy"/"empower"/"co-create")
- Long brand bio (they don't care)
- Over 250 wordsOpen directly on your favourite AI
One click copies the prompt and opens the platform in a new tab — just paste (⌘/Ctrl + V). Recommended platforms are ordered by content fit.
Workflow · 5 steps
- 1
Read at least one of their recent posts/videos for real and write down one specific observation. No reading = don't send the email; it'll be hollow.
- 2
Fill in the six placeholders and run the prompt.
- 3
On the first draft, edit three things: rewrite the ice-breaker in your authentic voice, kill any 'synergy/empower' jargon, and replace the generic signoff with your LinkedIn or Calendly link.
- 4
Wait 3-5 business days before following up. Keep follow-ups short and add one new piece of info (e.g. 'we just shipped a new dataset that fits your last video — want a preview?').
- 5
Log every send + reply rate. After a month review which subject lines and ice-breakers actually broke 25%.
Verify before you ship
AI's "almost right" is the #1 pain. Tick these off so reviewers can't find the obvious holes. (Checkbox state stays local — we don't track it.)
Why this prompt works
This prompt isn't a generic “write me a Email & Comms Templates”. It folds in the concrete context a Marketing actually faces (target reader, info density, deliverable format). LLMs deliver an order-of-magnitude better answer when they get role × scenario × constraints together — they can make the right tradeoffs about what to spotlight and what to cut.
When to use
Best moment: you know roughly that you need to do a Email & Comms Templates, but you're stuck on “how do I even ask the AI?” Muscle memory has no template. Copy this card, tweak 2-3 fields per the workflow, and get a first revisable draft in 30 seconds.
Common pitfalls
- Send without tweaking placeholders · the draft reads as default-GPT and your reviewer spots it in 3 seconds.
- Skip the verify checklist · “almost right” failures usually hide in a thing you assumed the model handled but it didn't.
- Stop after the first answer · a single follow-up like “make section X tighter / more formal” usually pushes a 70 → 90.
Variants & extensions
Want to use this card more aggressively? Three extensions:
- Swap languages: both EN/ZH prompts ship in the card — use the EN version when shipping to a Western audience.
- Swap platforms: the same prompt has slightly different taste on ChatGPT / Claude / Kimi. The recommended-platform pill marks the best fit.
- Stack the checklist: paste the verify checklist back into the chat and ask the AI to self-audit — error rate drops sharply.
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