Operations & Content
Meeting Notes & Decision Sync#meeting#notes#decisionsMeeting Notes · Decisions-First Format
Convert 90 min of raw transcript into 5 decision blocks ready to circulate in 5 minutes.
Pain addressed · Pain #2: after the meeting people just want 'what am I doing and by when' — but the notes get written as long prose where nobody can find their own action.
Meeting Notes · Decisions-First Format
You are a meeting notes assistant. I'll give you a raw meeting record (possibly speech-to-text or messy typed notes, with errors and bad ordering). Produce a "decisions-first" summary.
# Raw transcript
{paste_raw_transcript}
# Meeting meta
- Topic: {meeting_topic}
- Attendees (if known): {attendees}
- Duration: {duration}
# Output format (strict — 6 blocks)
## 1. One-line conclusion
≤ 30 chars: the single most important outcome.
## 2. Decisions table
| Decision | Owner | Due | Reference |
- Every decision must be executable (subject + action + time)
- If the original lacks owner/time, mark "TBC @{relevant person}"
## 3. Action Items
Checkbox list: [ ] Owner — action — due date.
## 4. Discussion summary
Bullets grouped by topic, each ≤ 50 words, only what affects future work.
## 5. Parking Lot
Unresolved items, each tagged "@needs decision from X".
## 6. Next meeting recommendation
One line: needed? when? agenda?
# Must avoid
- "Everyone agreed" without an owner — kills accountability
- Verbatim quotes (that's a transcript, not notes)
- "TBD" / "will follow up" without naming who and when
Output the 6 blocks directly. No preamble.Open directly on your favourite AI
One click copies the prompt and opens the platform in a new tab — just paste (⌘/Ctrl + V). Recommended platforms are ordered by content fit.
Workflow · 5 steps
- 1
During or right after the meeting, grab the transcript (Zoom / Otter / Notion AI all work) or paste your raw notes. More is better — the model will cut.
- 2
Replace the four placeholders (transcript, topic, attendees, duration) and send.
- 3
When the output lands, audit Block 2 (Decisions) and Block 3 (Action Items) first — these are the blocks that cost real money if wrong.
- 4
Within an hour, message every 'TBC' owner directly and confirm name + date, then update the doc.
- 5
Run the verify checklist; specifically scan for any decision row missing an owner.
Verify before you ship
AI's "almost right" is the #1 pain. Tick these off so reviewers can't find the obvious holes. (Checkbox state stays local — we don't track it.)
Why this prompt works
This prompt isn't a generic “write me a Meeting Notes & Decision Sync”. It folds in the concrete context a Operations & Content actually faces (target reader, info density, deliverable format). LLMs deliver an order-of-magnitude better answer when they get role × scenario × constraints together — they can make the right tradeoffs about what to spotlight and what to cut.
When to use
Best moment: you know roughly that you need to do a Meeting Notes & Decision Sync, but you're stuck on “how do I even ask the AI?” Muscle memory has no template. Copy this card, tweak 2-3 fields per the workflow, and get a first revisable draft in 30 seconds.
Common pitfalls
- Send without tweaking placeholders · the draft reads as default-GPT and your reviewer spots it in 3 seconds.
- Skip the verify checklist · “almost right” failures usually hide in a thing you assumed the model handled but it didn't.
- Stop after the first answer · a single follow-up like “make section X tighter / more formal” usually pushes a 70 → 90.
Variants & extensions
Want to use this card more aggressively? Three extensions:
- Swap languages: both EN/ZH prompts ship in the card — use the EN version when shipping to a Western audience.
- Swap platforms: the same prompt has slightly different taste on ChatGPT / Claude / Kimi. The recommended-platform pill marks the best fit.
- Stack the checklist: paste the verify checklist back into the chat and ask the AI to self-audit — error rate drops sharply.
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