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HR & RecruitingWeekly & Monthly Recap#HR#recruiting#weekly

Recruiting Weekly Recap · Funnel + Bottleneck

Roll up the week per HC as funnel - bottleneck - intervention; hiring managers see where each HC is stuck.

Pain addressed · Pain #2: HR weeklies get written as 'interviewed X people this week' — but hiring managers actually want to see 'where is my req stuck + what's your plan to unstick it.'

Recruiting Weekly Recap · Funnel + Bottleneck

Prompt·Advanced
Also available in 中文 →
You're a recruiting lead skilled at funnel-bottleneck reports. Roll up the week's HCs in this format.

# Raw recruiting data
{paste_recruiting_data}

# My HC list
{hc_list}

## Block 1: Overview (≤ 50 words)
One sentence on overall state.

## Block 2: Per-HC funnel
Per HC:
- **HC name + hiring team + urgency**
- **Weekly funnel delta**:
  | Stage | Last Fri | This Fri | Δ |
  | Applies | n | n | +/- |
  | Screened | n | n | +/- |
  | Past 1st round | n | n | +/- |
  | Past 2nd round | n | n | +/- |
  | Offer pending | n | n | +/- |
- **Core bottleneck** (1 sentence with data)
- **Intervention this week** (1-2)
- **Plan next week** (1-2)

## Block 3: Cross-HC insights
- HCs jamming at same stage (= process problem)
- Hiring team with worst feedback latency
- JD/channel/flow tuning needed?

## Block 4: Asks of HR Director / hiring teams
1-3 explicit asks: who, by when, consequence of inaction.

# Must avoid
- "Interviewed N this week" filler
- All HCs marked "normal progress" (= no signal)
- Bottleneck described as "hard to hire" — say where, why
- ≤ 500 words
Saves ~50 min per use

Open directly on your favourite AI

One click copies the prompt and opens the platform in a new tab — just paste (⌘/Ctrl + V).

Workflow · 5 steps

  1. 1

    Pull the week's ATS data (Greenhouse / Lever / Ashby). What matters is stage-to-stage pass-through rates, not absolute totals.

  2. 2

    Fill the two placeholders and run the prompt.

  3. 3

    On the first draft, audit each HC's 'core bottleneck' — is it diagnostic or just 'hard to hire'? Push the model to name the specific funnel stage and pass-through %.

  4. 4

    Block 4 (asks) is the most important. If you have no asks this week, you either have nothing stuck (rare) or you're not communicating (common).

  5. 5

    When you send the report, @-mention each hiring manager and direct them to their HC's section so they jump straight to it.

Verify before you ship

AI's "almost right" is the #1 pain. Tick these off so reviewers can't find the obvious holes. (Checkbox state stays local — we don't track it.)

Done 0 / 5 checks

Why this prompt works

This prompt isn't a generic “write me a Weekly & Monthly Recap”. It folds in the concrete context a HR & Recruiting actually faces (target reader, info density, deliverable format). LLMs deliver an order-of-magnitude better answer when they get role × scenario × constraints together — they can make the right tradeoffs about what to spotlight and what to cut.

When to use

Best moment: you know roughly that you need to do a Weekly & Monthly Recap, but you're stuck on “how do I even ask the AI?” Muscle memory has no template. Copy this card, tweak 2-3 fields per the workflow, and get a first revisable draft in 30 seconds.

Common pitfalls

  • Send without tweaking placeholders · the draft reads as default-GPT and your reviewer spots it in 3 seconds.
  • Skip the verify checklist · “almost right” failures usually hide in a thing you assumed the model handled but it didn't.
  • Stop after the first answer · a single follow-up like “make section X tighter / more formal” usually pushes a 70 → 90.

Variants & extensions

Want to use this card more aggressively? Three extensions:

  • Swap languages: both EN/ZH prompts ship in the card — use the EN version when shipping to a Western audience.
  • Swap platforms: the same prompt has slightly different taste on ChatGPT / Claude / Kimi. The recommended-platform pill marks the best fit.
  • Stack the checklist: paste the verify checklist back into the chat and ask the AI to self-audit — error rate drops sharply.
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